These terms and conditions will clearly inform all travelers of our policies for payments and cancellations. We highly urge you to purchase trip insurance to cover any costs in case of cancellation.

NOTE: BY SENDING US YOUR INITIAL DEPOSIT (OR ANY SUBSEQUENT PAYMENT) TOWARD YOUR TRIP COST YOU CONFIRM YOUR ACCEPTANCE OF THE TERMS & CONDITIONS.

1. General
1.1 These terms and conditions and the privacy policy (“Agreement”) set out the basis upon which clients (“you” or “travelers”) agree to and accept the services provided by Iberian Consolidation Services, LLC 500 Cheyenne Blvd, Colorado Springs, Colorado, USA (“us” or “we”) for trip reservations and other travel requirements.

1.2 This Agreement shall start upon receipt by us of on the earlier of (i) any deposit or (ii), in the case of a late booking, upon receipt of full payment of the relevant trip. In any case your use of our services is also confirmation that you have read and accepted these terms and conditions.

1.3 If you are traveling with other people, you agree to make all such people aware of these terms and conditions and privacy policy.

1.4 We may amend the Agreement at any time without notice. It is therefore important that you read the terms and conditions and the privacy policy every time you make a booking with us.

1.5 We are a Limited Liability Corporation located in the State of Colorado, USA.

2. Intermediary relationship

2.1 We act only as the intermediary of all suppliers of accommodation, transport, tour guides, tour providers, attractions and activities and not as principal. These suppliers are independent You acknowledge and agree that we are not responsible for any loss, damage, delay, inconvenience or injury to you as a result of any act or omission of these suppliers, their employees, agents, servants, or representatives.

2.2 While we use all reasonable efforts to choose quality suppliers, no undertaking, guarantee or warranty is given or shall be implied as to the fitness or condition of any goods or services provided by the supplier including accommodation, activities, transportation, food or drink. The services provided by these suppliers are subject to the laws of the place where the services are provided, and any conditions imposed by those suppliers. You acknowledge and understand that we have no liability for the actual provision of the arrangements or services provided by these suppliers. You also understand and acknowledge that the liability of such suppliers may be limited by their terms and conditions, tariffs, conditions of carriage, tickets and vouchers, and international conventions and agreements.

2.3 Supplier pricing and availability may change without notice. You agree that we are not responsible for any errors or omissions in any quotes, advertisements, including on our website, resulting in inventory, content, or pricing discrepancies nor are we responsible for any errors or omissions that may occur as a result of incorrect information from third parties.

3. Deposit and Payment terms

3.1 All payments can be made by bank transfer or credit card (Visa, MasterCard or American Express).

3.2 Except in the case of Late Bookings (see section 3.4 of these terms and conditions), a deposit of 25% of the full cost of your trip (the “Deposit”) is payable upon your confirmation to proceed with the booking of your trip and/or other travel requirements. Until the time we receive the Deposit we will not make any reservations on your behalf and prices, availability and trip arrangements are not guaranteed. Except in the case of Late Bookings if we do not receive full payment of the trip by the date we request, your booking may be treated as cancelled by you in accordance with section 5.

3.3 Once we receive the Deposit, or in the case of Late Bookings, once we receive the full payment we will send you written confirmation, which may be by email, of the details of your booking (the “Travel Information”). The Travel Information will set out the details of your trip including your itinerary, the commencement date, the total cost, the amount received by us and when any outstanding balance is due.

3.4 A Late Booking means any trip that is booked within 90 days of the start date of your trip. For Late Bookings the full cost of your trip is payable upon your confirmation to proceed with the booking of your trip and/or other travel requirements. You may book your trip at any time, right up to the day of departure.

3.5. We do not charge extra administrative fees for Late Bookings. However we strongly recommend that you book your trip well in advance to help ensure you get your preferred trip arrangements.

4. Prices
All prices provided by us to you are inclusive of our handling fees.

5. Cancellations and No shows

5.1 You must notify us of any cancellation by telephone on +1 719 639 4325 (available during office hours) or by an email sent to vipprivatetravel@gmail.com. Your notice of cancellation will only be effective upon receipt by us of such notification.

5.2. All cancellations and no-shows are subject to the following non-refundable cancellation charges:

(i) Payment in full must he received 90 calendar days before the trip commencement date set out in the Travel Information, the cancellation charge shall be the Deposit;
(ii) 60 – 90 calendar days before the trip commencement date set out in the Travel Information, 50% of the full cost of your trip;
(iii) 30 – 60 calendar days before the trip commencement date set out in the Travel Information, 75% of the full cost of your trip;
(iv) 30 days calendar days or less before the trip commencement date set out in the Travel Information, 100% of the full cost of your trip.
5.3 These cancellation charges apply to all bookings, except where a booking includes items or services where our suppliers’ own cancellation charges are higher than those shown above. Please enquire at the time of booking as up to 100% cancellation charges may apply from the time of booking.

5.4 In the event of cancellation by some party members, the cancellation charges in section 5.2 shall apply and shall be calculated on the full cost of your trip as set out in the Travel Information.

6. Changes to your Booking if you wish to change your Booking

6.1 If you wish to change your booking you must notify us in writing (which may be email) as soon as possible. Whilst we will try to assist, we cannot guarantee that change requests will be met. We may charge a non-refundable amendment fee per person to cover the administration costs in dealing with such changes. We will notify you of this amendment fee when we receive your change request .

6.2 You agree to pay for any expenses that are incurred or imposed as a result of the change. Such expenses may include cancellation fees payable to hotels and other suppliers and the costs of airline or train tickets or other means of travel). You understand and agree that some suppliers or travel costs are non-refundable as soon as they are booked. In addition many airlines may consider a name change or other change to an existing booking as a cancellation and rebooking for which you will have to have pay for the full cost of an alternative flight.

If we change your Booking

6.3 Whilst we will always try to avoid making changes to your trip, we may sometimes need to do so. If it is necessary to change any aspect of your booking we will use all reasonable efforts to notify you as soon as possible. Subject to section 8 of these terms and conditions, if a proposed change is not acceptable to you, you may cancel the specific part of your booking that relates to the change. In such case we shall give you a full refund for that specific part of the booking, which shall constitute a full and final settlement. No further refunds or compensation will be payable.

6.4 In exceptional circumstances we may be forced by “force majeure” (see section 7) to change or cancel your trip. This is extremely unlikely but if this situation does occur, we will unfortunately not be able to make any refunds, pay you any compensation or meet any costs or expenses you incurred.

7. Force Majeure

Except where otherwise stated in these terms and conditions neither we or our suppliers are liable for any loss, damage, compensation, cancellation or expense you suffer or incur or we are unable to perform our contractual obligations as a result of any event of ‘force majeure’. In these terms and conditions ‘force majeure’ means any event which we or our supplier could not, even with all due care, foresee or avoid. Such events include but are not limited to war or threat of war, civil strife, terrorist activity, industrial dispute, strikes, natural or man-made disaster, fire, adverse weather conditions and all similar events outside of our or our suppliers’ control.

8. Our liability to you

8.1 To be eligible to take a trip with Iberian Consolidated Services, LLC, you accept the risks of travel. Subject to the rest of this section 8 you assume full responsibility for any loss, injury, death or damage to you or to your family or their dependents or property arising in connection with you and their participation in the trip.

8.2 The cost of our trips are based on travelers agreeing to these terms and conditions. As we are acting solely as an intermediary, you release us and our employees, agents and suppliers from all liability for economic loss and physical or mental injury, illness, direct or indirect, arising in connection with the trip, including, without limitation, permanent disability and death; any emotional distress; any loss of services, financial support, aid, consortium or companionship; and any damage to or loss of property—in each case even if caused in whole or in part by the conduct, including our negligence, except where such loss, injury or damage is caused by reckless or fraudulent conduct on our part. Please note that it is your responsibility to show that we or our supplier(s) have been negligent if you wish to make a claim against us.

8.3 Please note that we do not accept liability for:
(i) events outside our reasonable control;
(ii) acts or omissions of suppliers and third party service providers (see section 2.2);
(iii) any loss, damage, compensation or expense if there has been no default or neglect by us;
(iv) any special, indirect or consequential loss, including loss of profit or business loss (direct or indirect);
(v) any damage, loss, compensation or expense which you have suffered or incurred where, on the basis of the information you gave to us, we could not have foreseen you would suffer or incur;
(vi) any services which do not form part of our Agreement; for example, any additional services or facilities which your supplier or hotel agrees to provide for you.
(vii) which did not result from any breach of Agreement or other fault we or our employees caused.
8.4 If we are liable to you we limit the maximum amount we may have to pay you for any claims you may make against us. This maximum amount is limited to the full cost of your trip.
8.5 You agree that you are responsible for all losses, damages or claims that arise in connection with the trip as a result of any misconduct of you or any members of your party. If any claims are made against us as a result of your acts or omissions, or those of any members of your party, you shall hold us harmless and if any money is claimed against us, indemnify us for such sums including any penalty or interest.
8.6 This section 8 does not apply to death or personal injury resulting from our negligence.

9. Your Responsibilities

9.1 We are committed to making your trip as rewarding and fun as possible. But we require your help to do so. We ask that you respond to our questions in a timely manner so as not to delay the planning process in creating a tailor made trip for you.
9.2 It is your responsibility to ensure that you have a valid passport and meet all necessary entry requirements of the country or countries you will be visiting. These requirements vary by country and nationality and can change from time to time. Iberian Consolidated Services, LLC, will do its best to inform travelers of these general requirements, but we ask that you contact the appropriate embassy(ies)/consulate(s) in your country of residence.
9.3 It is your responsibility to ensure that all of the details on your travel documents are correct and to bring to our attention any errors or discrepancies immediately. Your travel documents are valuable and it is your responsibility to safeguard these at all times. Subject to section 7 (force majeure) we are not responsible for any loss, theft or damage to your travel documents unless they are in our care.
9.4 It is your responsibility to purchase travel insurance. We strongly recommend that you purchase comprehensive travel insurance that is suited to your trip and that all your party members have such insurance in place prior to the commencement of your trip.
9.5 We are not responsible for delays, changes or costs of any kind due to incomplete, expired or inaccurate travel documentation or insurance.
9.6 It is your responsibility to ensure that you and all members of your party do not behave in a way which is inappropriate or causes danger, distress, offense or damage to others or to property belonging to others. If, in our reasonable opinion or that of our suppliers, your behavior is inappropriate and may cause any of these situations to occur we may take appropriate action, including cancelling your trip arrangements. In such a case you will not be eligible for any refunds, payments of compensation and/or any reimbursement of any cost or expenses you may incur as a result of such cancellation. You shall also be liable to reimburse us for any expenses we incur necessarily as a result of such cancellation.

10. Health
By sending us the Deposit (or in the case of Late Bookings, sending us the full payment) you confirm to us that you, nor to your knowledge anyone traveling with you, if applicable, have any physical or other condition or disability that would make traveling unsafe for you or other travelers. You should take up-to-date health advice about the health precautions you will need to take prior to the commencement of your trip.

11. Complaints
We do not expect and certainly do not want dissatisfied customers, but in the event that you are not entirely satisfied with the service offered, you should notify any complaint to our office as soon as possible by calling us on +1-719-639-4325 (available during office hours) or by sending an email with details of your compliant to vipprivatetravel@gmail.com. We shall use all reasonable efforts to rectify the complaint as quickly as possible. If the problem cannot be resolved during the trip period, you should contact us in writing within 14 days of returning from trip.

Privacy Notice

This privacy notice discloses the privacy practices for Spain and Portugal Vacations This privacy notice applies solely to information collected by this website. It will notify you of the following:

What personally identifiable information is collected from you through the website, how it is used and with whom it may be shared.
What choices are available to you regarding the use of your data.
The security procedures in place to protect the misuse of your information.
How you can correct any inaccuracies in the information.

Information Collection, Use, and Sharing
We are the sole owners of the information collected on this site. We only have access to/collect information that you voluntarily give us via email or other direct contact from you. We will not sell or rent this information to anyone.

We will use your information to respond to you, regarding the reason you contacted us. We will not share your information with any third party outside of our organization, other than as necessary to fulfill your request, e.g. to ship an order.

Unless you ask us not to, we may contact you via email in the future to tell you about specials, new products or services, or changes to this privacy policy.

Your Access to and Control Over Information
You may opt out of any future contacts from us at any time. You can do the following at any time by contacting us via the email address or phone number given on our website:

See what data we have about you, if any.
Change/correct any data we have about you.
Have us delete any data we have about you.
Express any concern you have about our use of your data.

Security
We take precautions to protect your information. When you submit sensitive information via the website, your information is protected both online and offline.

Wherever we collect sensitive information (such as credit card data), that information is encrypted and transmitted to us in a secure way. You can verify this by looking for a lock icon in the address bar and looking for “https” at the beginning of the address of the Web page.

While we use encryption to protect sensitive information transmitted online, we also protect your information offline. Only employees who need the information to perform a specific job (for example, billing or customer service) are granted access to personally identifiable information. The computers/servers in which we store personally identifiable information are kept in a secure environment.

If you feel that we are not abiding by this privacy policy, you should contact us immediately via email.

This website contains links to other sites. Please be aware that we are not responsible for the content or privacy practices of such other sites. We encourage our users to be aware when they leave our site and to read the privacy statements of any other site that collects personally identifiable information.

From time-to-time our site requests information via surveys or contests. Participation in these surveys or contests is completely voluntary and you may choose whether or not to participate and therefore disclose this information. Information requested may include contact information (such as name and shipping address), and demographic information (such as zip code, age level). Contact information will be used to notify the winners and award prizes. Survey information will be used for purposes of monitoring or improving the use and satisfaction of this site.

We use “cookies” on this site. A cookie is a piece of data stored on a site visitor’s hard drive to help us improve your access to our site and identify repeat visitors to our site. For instance, when we use a cookie to identify you, you would not have to log in a password more than once, thereby saving time while on our site. Cookies can also enable us to track and target the interests of our users to enhance the experience on our site. Usage of a cookie is in no way linked to any personally identifiable information on our site.